Administrative Executive/PA

We’re looking for a highly organized, resourceful, and versatile Admin Assistant/PA to support the CEO and manage critical operational functions across office administration and finance. You’ll be the right hand to the CEO, ensuring smooth day-to-day operations while wearing multiple hats in a fast-paced startup environment.

Key Responsibilities:

Executive Support

• Act as the primary point of contact between the CEO and internal/external stakeholders
• Manage and coordinate calendars, meetings, travel arrangements, and communications
• Assist on errands and personal matters of the CEO
• Prepare agendas, take meeting notes, and follow up on action items
• Handle confidential and sensitive information with discretion

Finance & Admin

• Track and manage invoices, expense claims, and petty cash
• Data entry on Xero
• Assist with budgeting, financial reporting, and bookkeeping coordination with external accountant
• Support grant applications, government submissions, or startup fundraising ops

Requirements:

Proven experience in a PA, EA, or operations/finance role (startups preferred)
Strong organizational and multitasking skills
High level of discretion, integrity, and professionalism
Excellent written and verbal communication skills
Proficient in Google Workspace, Excel, and general office tools
Comfortable learning new platforms (e.g. accounting software, social media platforms)
Resourceful, alert, a problem solver and self-starter who thrives in ambiguity
Comfortable to travel or work offsite with CEO

Good to Have:

• Prior experience in a startup or high-growth company
• Basic accounting knowledge (e.g., invoicing, profit & loss statements)
• Interest in media business operations and growth