ADMINISTRATIVE MANAGER

Job Summary

Lead and manage administrative operations in a food manufacturing environment, ensuring accurate record-keeping, inventory forecasting, and effective collaboration with accounts and HR teams to support smooth business functions.

Responsibilities

• Perform data entry, filing, scanning, record keeping, and invoice processing to maintain organized administrative records
• Monitor and update employee attendance, overtime, and leave records to ensure accurate workforce tracking
• Oversee weekly production schedules and safety stock requirements to forecast and maintain appropriate inventory levels
• Support accounts tasks including invoicing, payment follow-up, and expense tracking to facilitate financial accuracy
• Collaborate with the accounts team to maintain precise financial records and monitor accounts receivable collections
• Follow up on overdue accounts to improve cash flow and reduce outstanding payments
• Manage office operations including HR functions, daily claims processing, insurance administration, and payroll duties
• Respond promptly to queries via phone and email to provide effective communication and support
• Execute other ad-hoc duties as assigned to support business needs

Required competencies and certifications

• Degree or Masters in Business Administration
• Minimum 3-5 years of experience in a similar food production administrative role

Preferred competencies and qualifications

• Apply problem-solving skills to resolve administrative issues efficiently
• Communicate effectively with cross-functional teams and escalate issues appropriately
• Organize and prioritize multiple tasks to meet deadlines under pressure
• Demonstrate a hands-on and proactive approach to challenges and continuous improvement

Other Information

• Working Location: East
• Working Hours: Monday – Friday, 9am to 6pm; Saturday, 9am to 1pm
• Duration: Permanent Role