Adminitrator

The Singapore Dental Association (SDA) is seeking a proactive and detail-oriented Executive to support the promotion and administration of professional education programmes, advertising services, and to ensure the smooth operation of the Association.

The successful candidate will play a key role in coordinating marketing and communication activities for NITEC courses, Continuing Professional Education (CPE)programmes, SkillsFuture Singapore (SSG) courses, and advertising initiatives.  

Key Responsibilities

National Institute of Technical education Certificate (NITEC) Programmes

• Coordinate the dissemination of promotional flyers and marketing materials for NITEC classes and courses through approved communication channels.
• Ensure timely promotion of NITEC programmes to maximise outreach and participation.
• Liaise with relevant stakeholders to obtain and verify course information prior to publication.
• Maintain records of promotional activities and course communications.

Advertising Administration

• Liaise with Council Members, advertisers, and internal stakeholders in accordance with established e-blast and advertising processes.
• Coordinate the scheduling and deployment of advertisements through SDA communication channels.
• Prepare, format, and upload advertisement content using approved templates.
• Ensure all advertising materials are accurate, complete, and compliant with organisational branding and communication guidelines.
• Maintain records of advertising bookings, approvals, and publication schedules.
• Respond to advertiser enquiries and provide administrative support throughout the advertising process.

Continuing Professional Education (CPE) & SkillsFuture Singapore (SSG) Courses

• Design and develop promotional materials for CPE programmes, workshops, and SSG-accredited courses.
• Coordinate and manage the dissemination of course-related communications, including e-blasts and other marketing initiatives.
• Maintain and update CPE and SSG course information on the Association's website, ensuring content is accurate and up to date.
• Support course registration and promotional activities as required.
• Liaise with course directors, speakers, vendors, and internal stakeholders regarding promotional requirements.
• Monitor and maintain records of course marketing materials and communications.
• Assist in ensuring course promotions comply with relevant organisational and SSG requirements.

General Responsibilities

• Assist with cross-functional projects and initiatives across the Association.
• Provide administrative and operational support for events, meetings, and organisational activities as required.
• Maintain accurate records and documentation related to assigned portfolios.
• Undertake any other ad hoc duties and responsibilities as assigned by management from time to time.

Requirements

• Experience in Communications, Marketing, Business Administration, Education, or a related field.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Proficient in Microsoft Office applications and website content management.
• Experience in event administration, communications, marketing, or training administration will be an advantage.
• Ability to work independently while managing multiple projects and deadlines.
• Meticulous, resourceful, and able to work effectively with diverse stakeholders.

What We Offer

• Opportunity to contribute to the professional development of the dental community.
• Dynamic and collaborative working environment.
• Exposure to educational programme management, communications, and stakeholder engagement.
• Opportunities for professional growth and development.

Interested applicants are invited to submit their resume and a cover letter detailing their relevant experience.

Desirable but not essential

• Experience in managing corporate social media platforms, including content creation, scheduling, posting, and updating of content, will be an advantage but is not required.
• Familiarity with social media platforms such as LinkedIn, Facebook, Instagram, and other professional communication channels is a plus.
  The salary range provided is intended as a guide only. The successful candidate will be offered a remuneration package commensurate with their qualifications, skills, and relevant experience.