Assistant Administration Manager

Job Description

We are seeking a dedicated and organised Assistant Administration Manager to support the Administration Manager in overseeing the company's daily administrative operations. The successful candidate will assist in managing office administration, supervising administrative staff, coordinating office facilities, and ensuring efficient business operations. This role requires strong organisational, communication, and leadership skills to maintain smooth administrative processes while supporting the company's operational objectives.

Key Responsibilities

• Assist the Administration Manager in planning, organising, and supervising the daily administrative operations of the company.
• Coordinate office administrative activities to ensure efficient workflow and smooth business operations.
• Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
• Monitor office facilities, equipment, office supplies, and company assets, arranging maintenance and replacements when required.
• Assist in developing, implementing, and reviewing administrative policies, procedures, and operational guidelines.
• Coordinate procurement activities, vendor management, and service contracts to ensure timely delivery of goods and services.
• Maintain company records, confidential documents, licences, permits, and other administrative documentation.
• Assist in preparing departmental budgets, monitoring administrative expenses, and implementing cost-control measures.
• Liaise with government agencies, external vendors, contractors, and service providers regarding administrative matters.
• Support the organisation of meetings, corporate events, staff activities, and business travel arrangements.
• Ensure compliance with company policies, workplace safety requirements, and relevant statutory regulations.
• Prepare administrative reports, operational summaries, and management presentations.
• Work closely with Human Resources, Finance, and other departments to support overall business operations.
• Perform other administrative and managerial duties as assigned by senior management.

Requirements

• Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 2–3 years of relevant experience in office administration or administrative management, preferably with supervisory experience.
• Strong knowledge of office administration, facilities management, procurement, and business operations.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent organisational, communication, leadership, and interpersonal skills.
• Strong problem-solving, planning, and time management abilities.
• Ability to multitask, prioritise work, and perform effectively in a fast-paced environment.
• High level of professionalism, integrity, and attention to detail.

Job Function