Assistant HR and Administrative Manager

KeyResponsibilities

• Maintain and update accurate day-to-day management of employee records and HR databases (e.g., Personnel files, employee movements, leave records).
• Support the full employee lifecycle, including onboarding (pre-employment requirements, orientation) and offboarding (clearance, final pay coordination).
• Assist in payroll preparation by providing relevant data - such as absences, bonuses, and leave balances and CPF and SDL submissions.
• Control petty cash, staff claims including monitoring expenses and preparing GST schedule.
• Oversee the daily operations of the Philippines office, providing support and coordination to the on-site Administrator on matters related to payroll, recruitment, and office administration.
• Provide full-spectrum of HR support for Singapore office included recruitment, orientation for new joiners, performance management, internal communications, C & B and work closely with HR & Administrative Manager in Macau.
• Organize and maintain an efficient filing system for correspondence and other records with accuracy and confidentiality.
• Formulate, review, and implement administrative policies, practices, and procedures to improve operational efficiency.
• Liaise with all government departments, regulators such as Ministry of Manpower or Gambling Regulatory Authority, and insurance brokers on behalf of the company.
• Oversee new joiner induction and orientation processes.
• Schedule and coordinate meetings, appointments, travel arrangements, and company events.
• Handle ad-hoc tasks and special projects as assigned by management.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Minimum of 5 years of experience in administration, accounting support, or office management.
• Familiarity with statutory submissions and audit support is an advantage.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proficient in Microsoft Office and familiarity with HR software will be an asset.
• Strong written skills in English and  verbal both in English and Chinese.
• Ability to liaise professionally with government agencies, vendors, and internal stakeholders.
• Proactive problem-solving skills and ability to work independently.
• High level of integrity and ability to handle confidential information.
• Work closely with regional leadership and contribute to policy development.
• Adaptability to handle ad-hoc tasks and shifting priorities.