Assistant Manager (Administrative for Lighting)

Job Summary
The Admin Assistant Manager will support the Operations team in managing day-to-day administrative functions, HR coordination, and office operations. This role is ideal for someone who thrives in a fast-paced, multilingual environment and enjoys keeping things organized behind the scenes.

Key Responsibilities

• Assist in daily administrative operations across office, showroom, and factory locations
• Support HR functions including onboarding, attendance tracking, and staff communications (English/Mandarin)
• Prepare and maintain internal documentation, SOPs, and company notices
• Coordinate with Finance, HR, and department leads on payroll-related administrative tasks
• Manage correspondence, filing systems, and office supplies/inventory
• Assist with work pass/permit administration and liaison with MOM where required
• Support recruitment coordination — scheduling interviews, preparing offer letters
• Help maintain a smooth-running, organized, and compliant office environment
• Assist in preparing meeting materials, minutes, and follow-ups

Requirements

• Diploma or equivalent in Business Administration, HR, or related field
• 4-5 years of relevant administrative/HR support experience, ideally in a multi-entity or SME environment
• Bilingual proficiency in English and Mandarin (spoken and written) preferred, given multilingual workforce
• Strong organizational skills with high attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with Singapore employment practices (CPF, MOM regulations) a plus
• Positive, professional attitude with strong interpersonal skills
• Ability to multitask and manage competing priorities across departments