Assistant Production Coordinator

*Candidate must attach recent photo with resume.
Support production planning and coordination by ensuring sales orders are accurately processed, production schedules are updated and communicated, and cross-team follow-ups (production, QA, purchasing, logistics, and sales) are done promptly to meet customer delivery commitments.

Key responsibilities:
1) Sales order & job order coordination

• Receive and process Sales Orders (SO), Purchase Orders (PO), and related documents; verify completeness (part number, revision, moq, pricing, due date, process requirements).
• Create / update work orders / job orders in the ERP system and ensure correct routing (material, machining, surface treatment, cleaning, assembly, etc.).
• Track order status from release to completion; flag missing info or discrepancies early (e.g., drawings, specs, special process).

2) Production scheduling & daily coordination

• Assist in preparing and maintaining the daily/weekly production schedule.
• Liaise with production supervisors / planners to confirm capacity, priorities, and sequence of jobs.
• Monitor WIP progress and highlight risks to delivery (machine availability, manpower, material readiness, subcontract lead time).
• Support daily coordination on urgent jobs, expedite requests, and schedule changes.

3) Inter-department liaison (Sales / Production / QA / Purchasing / Logistics)

• Act as a coordination point between Sales and Production to align delivery dates and customer expectations.
• Follow up with QA for inspection status, NCR/hold items, and release for shipment.
• Follow up with Purchasing / Stores on material availability, tooling, and consumables required to start jobs.
• Coordinate with Logistics / Shipping on packing requirements, delivery arrangements, and shipment documentation.

4) ERP & documentation accuracy

• Maintain accurate, timely updates in ERP (job status, dates, quantities, remarks).
• Ensure documents are properly filed and traceable (PO, SO, DO, inspection records, subcontract DO).
• Support basic reporting: WIP list, overdue jobs, upcoming deliveries, expedite list.

5) Customer delivery support (internal-facing)

• Prepare internal updates for Sales on delivery status and issues requiring customer alignment.
• Support preparation of delivery documents (as assigned): delivery order, packing list, labels, etc.

6) General admin & continuous improvement support

• Support coordination meetings (notes, action lists, follow-ups).
• Identify recurring coordination issues (missing info, repeated delays, process bottlenecks) and suggest improvements to workflow/checklists.

Reporting line / working relationships

• Reports to: Operations Manager and Management
• Works closely with: Production, QA, Purchasing, Stores, Logistics, Sales/Customer Service

KPIs (optional)

• On-time update of schedule and job status in ERP
• Reduction in overdue jobs due to coordination gaps
• Response time to internal queries (Sales/Production)
• Accuracy of SO/WO data entry and documentation completeness

Job Type: Full-time

Education:

• Local Polytechnic Diploma (Preferred)

Experience:

• Production management: 1 year (Preferred)