Assistant Site Manager

Company Overview

DINTEC Singapore Pte. Ltd, a subsidiary of Korea’s DINTEC, supplies marine machinery, equipment, and spare parts for diesel engines. Established in 2014, it aims to be a top marine trading and service provider in Asia Pacific, representing leading Korean and Japanese manufacturers.

Job Summary

Provide comprehensive administrative and operational support to shipyard project teams, ensuring smooth office management, accurate documentation, effective communication, and compliance with health, safety, and environmental policies.

Responsibilities

• Provide administrative support to project managers and teams by scheduling meetings, preparing project reports, tracking expenses, and maintaining project documentation for shipbuilding and repair projects
• Manage daily site office operations, including maintaining supplies, equipment, and facilities, and delegating tasks to administrative staff to ensure office efficiency
• Maintain accurate records and logs related to shipyard activities, including contracts, permits, safety records, and project documentation, ensuring compliance with regulations and company policies
• Coordinate internal and external communications via phone, email, and mail, acting as a liaison between departments, clients, suppliers, contractors, and regulatory agencies
• Support health, safety, and environmental compliance by organizing safety training, assisting with safety inspections, and ensuring adherence to relevant regulations
• Assist procurement by obtaining quotes, issuing purchase orders, tracking deliveries, maintaining vendor and contract records, and facilitating vendor communications
• Manage reception duties by greeting visitors, providing assistance, coordinating gate entry with project managers, and renewing site entry passes for personnel and visitors
• Assist with financial administration by processing invoices, tracking expenses, and reconciling accounts accurately
• Establish and maintain an organized inventory system for materials and equipment, monitor stock levels, track movements, and conduct regular stock checks to meet project needs

Other Information

Working Hours

• Mondays to Fridays, 8 am – 5 pm
• Saturdays, 8 am – 12 pm
• 3 months probation period

Working Location

• Seatrium, Tuas Boulevard Yard (TBY) office
• Company-provided taxi coupons for commute support

Benefits

• Lunch provided
• Transportation (Taxi) coupons provided
• One week off every three months