Business Administrative Executive

Job Summary:

We are seeking a meticulous and dependable Business Administration Executive to help keep the company organized, compliant, and well-documented. Sitting within the Business Administration department, you'll support SOPs, company policies, legal and compliance coordination, and cross-department follow-ups to ensure the business runs smoothly and accountably. This role focuses on operations, compliance, and documentation.

Key Responsibilities:

• Drafts and prepares contracts, agreements, and related legal documents; maintains the contract tracker, sends advance reminders, gathers supporting documents for the lawyer, and escalates time-sensitive items.

• Manages trademark and intellectual property applications and renewals, checks filings for accuracy, keeps the IP register updated, liaises with external counsel, and follows up on status updates.

• Supports corporate governance matters, including maintaining statutory records, coordinating regulatory filings, and ensuring deadlines and requirements are met.

• Coordinates product compliance and certifications, tracking requirements, processing renewals, and maintaining supporting documentation to ensure products meet regulatory standards.

• Maintains company licenses and permits, processes applications and renewals, and ensures nothing lapses.

• Keeps company files, official documents, contracts, and certificates organized, version-controlled, and audit-ready.

• Follows up across teams, collects status updates, and surfaces blockers to the manager.

• Assists leadership with planning inputs, documentation, and business follow-ups.

• Assists the manager in upkeeping SOPs and policies, drafting and formatting procedures, keeping the master file controlled and current, circulating policy documents, tracking acknowledgements, and flagging anything outdated.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Business, Operations, or a related field

• Fresh graduates are welcome to apply; training will be provided.

• Proficient in Microsoft Office (especially Excel) and Google Workspace

• Able to handle confidential information with discretion

• Self-motivated and able to work independently or as part of a team.

• Comfortable working in a fast-paced environment and meeting deadlines.

• Fluent in Mandarin to communicate effectively with China-based suppliers.