Common Services Assistant

Submit your application in our Recruitment Portal. Applications submitted on this website will not be considered.

Closing date for applications: Sunday, 14 June 2026 at 23:59 UTC/GMT +8:00

For more information about the job requirements and submit your application in our Recruitment Portal, copy and paste the English or French version link to the web browser.

English - https://staffing-les.international.gc.ca/en/careers/common-services-assistant-spore-33a13d4b-en

French - https://dotation-erp.international.gc.ca/fr/carrieres/adjointe-de-services-communs-spore-33a13d4b-fr_ca

We are seeking a proactive and service-oriented professional to provide property, facilities, administrative and operational support to the mission’s Common Services Program. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively in a dynamic environment.

Summary of duties (including but not limited to):

Property and Facilities Management

• Support the management of the mission’s property portfolio of the chancery, official residence and staff quarters.

• Respond to service requests and coordinate maintenance, repair, and renovation activities, while providing technical recommendations and solutions.

• Research vendors, obtain quotations and schedule and coordinate contractors.

• Maintain and update property, maintenance, and facilities data using electronic management systems.

Procurement and Financial Administration

• Support procurement and contracting activities for goods and services.

• Verify, upload, and track invoices for payment using electronic systems.

• Provide accurate and reliable financial and administrative support in accordance with corporate accounting practices and procedures.

Client and Administrative Support

• Provide employee relocation support related to staff housing and property arrangements.

• Manage and co-ordinate mail and transport services for the chancery.

• Perform other related duties as required.

Salary: SGD$44,301.00 per annum, 2 months bonus and benefits package as per Terms of Conditions of Employment for Locally-Engaged Staff in Singapore

Contract Type: Indeterminate (Full-time)

Term Details: This position is a Locally Engaged Staff (LES) position, subject to the Terms and Conditions of Employment for LES in Singapore.

Job Function: Administrative

Classification: LE - A2

Number of Vacancies: 1

Benefit package includes:

• 5 day work week

• 18-22 days of paid vacation leave based on years of service

• 2 months bonus

• Insurance coverage for hospitalisation, GP, specialist, dental and term life