Conveyancing Secretary

Company Overview

I.R.B Law LLP is a Singapore law firm founded in 2012 with over 70 professionals. We deliver accessible, transparent, and results-driven legal services across family, corporate, criminal, estate planning, and Syariah law, serving a diverse client base.

Job Summary

The Conveyancing Secretary supports conveyancing lawyers by managing residential and commercial property transactions from start to finish, ensuring accuracy, organisation, and timely communication in a fast-paced legal environment.

Responsibilities

• Assist in managing HDB and private residential property transactions, including sales, purchases, and refinancing
• Prepare, draft, and process standard conveyancing documents and correspondence under lawyer supervision
• Lodge caveats, transfer documents, and other instruments with the Singapore Land Authority (SLA) via INLIS
• Liaise with the Central Provident Fund (CPF) Board on CPF housing matters and withdrawal processes
• Coordinate mortgage documentation, loan redemptions, and security document releases with banks and financial institutions
• Follow up on bank requisitions and ensure timely receipt of mortgage proceeds
• Prepare and reconcile completion accounts with accurate financial figures
• Coordinate with clients, sellers, buyers, developers, banks, and lawyers to ensure smooth transaction completion
• Arrange execution and exchange of legal documents for property transactions
• Prepare and submit Buyer’s Stamp Duty (BSD) and Additional Buyer’s Stamp Duty (ABSD) applications via the IRAS stamp duty portal
• Ensure all stamping is completed within statutory deadlines
• Maintain up-to-date knowledge of conveyancing regulations, CPF rules, and stamp duty policies
• Communicate professionally with clients to provide transaction updates and collect required documents
• Liaise with HDB, SLA, CPF Board, banks, developers, and other law firms on behalf of supervising lawyers
• Respond promptly and courteously to client enquiries, escalating complex issues to lawyers
• Open, maintain, and close client files following firm file management procedures
• Update and maintain accurate records in the firm’s matter management system
• Prepare billing narratives, issue invoices, and follow up on outstanding payments
• Archive and dispose of closed files in compliance with firm policies

Required competencies and certifications

• Minimum 1 to 2 years of conveyancing secretarial experience in a Singapore law firm
• Prior experience handling HDB and/or private residential property transactions
• Proficiency in using INLIS, STARS eLodgement, CPF Housing Portal, and IRAS e-Stamping portal
• Ability to draft routine conveyancing correspondence and documents accurately
• Proficient in Microsoft Office applications (Word, Excel, Outlook)

Preferred competencies and qualifications

• Experience with refinancing matters and developer sales and purchases
• Familiarity with law firm practice management or conveyancing software
• Diploma or certificate in Legal Studies, Paralegal Studies, or related discipline
• Relevant on-the-job experience considered equal to formal qualifications
• Proficiency in a second language (Malay, Chinese, or Tamil)

Other Information

How to Apply Interested candidates are invited to submit the following to [email protected] with the subject line “Application — Conveyancing Secretary”:

1. Updated resume
2. A brief cover letter outlining relevant experience
3. Expected salary
4. Earliest available start date

We thank all applicants for their interest. Only shortlisted candidates will be notified.