Corporate Admin & Operations Coordinator

Job Responsibilities

Corporate Admin Support

·        Respond to incoming corporate enquiries via email, phone, and WhatsApp.

·        Prepare and send quotations, proposals, and menus for buffet, bento or canape catering.

·        Assist with client communication throughout the sales process.

·        Maintain excellent customer relationships and provide a high standard of customer service.

·        Keep accurate records of enquiries, opportunities, and follow-ups within the CRM system.

·        Researching and identifying potential corporate clients and partnership opportunities for sales team.

·        Conducting calls and email outreach

·        Assist with ad hoc projects assigned by the sales team.

Operations Coordination

·        Prepare event orders and communicate requirements accurately with the kitchen and operations team.

·        Coordinate event logistics and ensure all operational timelines are met.

·        Prepare invoices, delivery orders, and supporting sales documents.

·        Ensure all confirmed events are handed over accurately for execution.

Job Requirements

·        1- 3 years of experience in administration in F&B industry is preferred.

·        Strong organisational skills and excellent attention to detail.

·        Comfortable managing multiple priorities in a fast-paced environment.

·        Confident communicating professionally through phone calls, emails, and meetings.

·        Proficient in Microsoft Office, Google Workspace, and Excel.

·        Experience with CRM systems, Canva, or invoicing software is an advantage.

·        Able to work independently while collaborating effectively across departments.

What We’re Looking For

We’re looking for someone who:

·        Takes ownership of their workhand follows through with minimal supervision.

·        Is organised, detail-oriented, and dependable.

·        Is resourceful and enjoys improving processes.

·        Thrives in a growing business where every team member contributes beyond their job scope.