Corporate Secretarial Assistant / Associate

About the Role
We are a Corporate Service Provider (CSP) based in Singapore, supporting a diverse portfolio of local and international clients. We are seeking a detail-oriented and motivated Corporate Secretarial Assistant / Associate to join our team. This role offers hands-on exposure to Singapore corporate governance and regulatory compliance.

Key Responsibilities

• To assist in the full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers, share transfers, striking off of company, etc.)

• Prepare and lodge statutory documents with Accounting and Corporate Regulatory Authority (ACRA) via BizFile+
• Maintain and update statutory registers, minute books, and corporate records
• Draft board resolutions, shareholder resolutions, and minutes of meetings
• Prepare XBRL for ACRA lodgment
• Support ongoing corporate secretarial matters, including annual filings and compliance requirements
• Monitor deadlines to ensure timely submission of annual returns and other statutory obligations
• Liaise with clients, auditors, and internal stakeholders on corporate secretarial matters
• Assist with KYC and due diligence documentation in accordance with regulatory requirements
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma or Degree in Business Administration, Law, Accountancy, or related field.
• Prior experience in corporate secretarial work within a CSP or professional firm is preferred
• Familiarity with Accounting and Corporate Regulatory Authority requirements and BizFile+ system
• Strong attention to detail and organisational skills
• Good written and verbal communication skills
• Demonstrate a positive and proactive working attitude.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

What We Offer

• Exposure to a wide range of clients and industries
• Opportunities for professional development and career progression
• Supportive and collaborative work environment