Corporate Secretarial Associate

Job Description & Requirements

Job Description:

We are looking for a meticulous and motivated Corporate Secretarial Associate to join our growing team. You will be responsible for supporting a portfolio of local and international clients in ensuring compliance with Singapore’s corporate governance and statutory regulations. The ideal candidate should possess a keen eye for detail, strong organizational skills, and a passion for providing excellent service.

KeyResponsibilities:

• Prepare and file statutory documents with ACRA (e.g., annual returns, board resolutions, share transfers, etc.)
• Maintain and update corporate records such as statutory registers and minute books
• Handle incorporation of companies, striking-off, and other ad-hoc corporate secretarial matters
• Assist with drafting directors' resolutions in writing, meeting minutes, and related documentation
• Monitor and ensure timely compliance with filing deadlines under the Companies Act
• Liaise with clients, regulatory bodies, auditors, and other stakeholders
• Provide administrative support to the Corporate Secretarial Manager and Senior Associates
• Keep up-to-date with regulatory changes and compliance requirements in Singapore

Qualifications:

Required:

• Diploma in Business Administration, or a related field
• At least 1–2 years of relevant experience in corporate secretarial work (those without experience but with strong academic qualifications may be considered)
• Basic knowledge of the Companies Act and ACRA requirements
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong command of written and spoken English

Preferred:

• Strong command of written and spoken Chinese

Soft Skills:

• Detail-oriented and highly organized
• Able to manage deadlines and work in a fast-paced environment
• Good interpersonal and communication skills
• Discreet and able to handle confidential information