Corporate Secretarial Executive

Job Summary

We are seeking a detail-oriented Corporate Secretarial Executive to support the delivery of corporate secretarial services to a portfolio of clients. The role involves ensuring compliance with Singapore statutory and regulatory requirements, maintaining corporate records, and supporting board and shareholder matters.

Key Responsibilities

• Handle full spectrum of corporate secretarial duties for a portfolio of clients (private limited companies, etc.)
• Prepare and file statutory documents with ACRA (Accounting and Corporate Regulatory Authority)
• Maintain and update statutory registers and company records
• Draft board resolutions, shareholders’ resolutions, and minutes of meetings
• Assist in incorporation of new companies, striking off, and other corporate exercises
• Ensure compliance with the Companies Act (Singapore) and relevant regulations
• Monitor filing deadlines and ensure timely submissions (e.g. annual returns)
• Liaise with clients, auditors, and government authorities where required
• Support KYC (Know-Your-Client) and AML (Anti-Money Laundering) compliance processes
• Provide administrative support related to corporate secretarial work

Requirements

• Diploma or Degree in Business Administration, Law, Accounting, or related field
• Minimum 1–3 years of relevant experience (for junior roles; more for senior positions)
• Familiarity with Singapore corporate secretarial practices and compliance requirements
• Knowledge of ACRA BizFile+ system is an advantage
• Strong attention to detail and organizational skills
• Good written and verbal communication skills
• Ability to manage multiple clients and deadlines
• Proficient in Microsoft Office applications
• Proficiency in Mandarin and English (spoken and written) would be an advantage to support communication with Mandarin-speaking stakeholders. (Optional)