Corporate Secretary

Job Description

• Ensure all statutory filings with ACRA are completed accurately and on time (e.g., annual returns, changes in officers, share capital, registered office, etc.).
• Oversee and maintain annual compliance with the Companies Act and other relevant regulations.
• Lead and coordinate the incorporation and registration of new companies, foreign branches, representative offices, and other corporate structures.
• Prepare, review, and update corporate documents such as company constitutions, registers, minutes, and statutory records.
• Draft, review, and circulate Directors’ Resolutions and Shareholders’ Resolutions to ensure compliance and timely approvals.
• Coordinate with and manage external service providers and contractors on annual compliance and statutory obligations, including overseeing quality and timeliness of deliverables.
• Advise management and business units regarding statutory and regulatory obligations.
• Stay updated on regulatory changes and recommend required changes to internal processes or documents.
• Support statutory audits and regulatory inspections as required.
• Handle ad hoc corporate secretarial duties and special projects as assigned.

Requirements

• Diploma / Bachelor’s Degree in Law, Business Administration, Accountancy, or related discipline.
• ICSA qualification (Chartered Secretary) or equivalent preferred.
• At least 5 years of relevant corporate secretarial experience in a professional firm or in-house environment, with at least 1-2 years in a supervisory position.
• Hands-on experience handling statutory filings with ACRA and corporate governance matters under the Singapore Companies Act.

• Skills:
• Strong working knowledge of ACRA BizFile+, Companies Act, and other relevant statutory requirements.
• Proficient drafting skills for corporate documents, minutes, resolutions, and regulatory filings.
• Exceptional attention to detail and excellent organizational skills.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Effective communication skills in English (written and spoken).
• Ability to work independently as well as collaboratively in a team.
• Strong sense of professionalism and confidentiality.
• Personal Attributes:
• Responsible, proactive, and resourceful.
• Analytical thinker with good problem-solving skills.
• Meticulous attention to detail