Corporate Services Support Officer

About AsiaOne

AsiaOne is a leading digital media company in Singapore, delivering timely news, lifestyle and entertainment content to a regional audience. As we continue to grow and evolve, we are looking for a meticulous and proactive Admin Assistant to support our Corporate Services Group in ensuring smooth day-to-day operations across the organisation.

Role Overview

The Corporate Service Support Officer provides structured administrative support to the Corporate Services Group, including HR coordination, documentation management, and procurement administration.

This role focuses on accurate execution of established processes to support smooth daily operations across the organisation.

Key Responsibilities

Administrative & Office Support

• Prepare meeting notes and assist in compiling reports and operational summaries
• Maintain organised filing systems (digital and physical)
• Support documentation management and record keeping
• Assist with internal administrative coordination and follow-ups

Documentation & Process Support

• Maintain documentation of workflows and Standard Operating Procedures (SOPs)
• Update records to reflect operational changes
• Ensure proper version control and document accuracy

Budget & Procurement Support

• Support budget tracking by updating expenditure records
• Assist in preparing and processing procurement requests
• Maintain vendor documentation and assist in follow-ups
• Organise supporting documents for claims and reimbursements

HR Administrative Support

• Coordinate interview schedules between candidates and hiring managers
• Prepare and organise interview documentation
• Update and maintain employee records during onboarding and offboarding
• Assist in the inclusion and termination of employee records for insurance and benefits administration

Requirements

• Diploma / Higher Nitec / Nitec in Business Administration, Human Resource Management, or related field
• 0–2 years of relevant administrative experience (entry-level candidates may be considered)
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Organised, detail-oriented and able to manage multiple tasks
• Able to handle confidential information responsibly
• Good written and verbal communication skills

Key Competencies

• Administrative coordination and documentation accuracy
• Structured record management
• Basic data tracking and reporting support
• Timely execution of assigned tasks
• Professional and clear communication