Department Administrator ($3.2k/Gul Circle/5 days)

Our client is a well-established local company. Their 3rd/4th party logistics & value chain management solutions operations at GUL CIRCLE area is currently looking for a DEPARTMENT ADMINISTRATOR

Salary offered: Up to $3200
Work location: Gul Circle (2 bus stops from Joo Koon MRT)
Transport: Provided from Jurong East
Work days: 5 days week, Mondays - Fridays 8.30am -5.45pm
Work terms: Permanent with attractive benefits

Key Responsibilities

1. Administrative & Operations Support (90% of the time - Main Role)

• Provide administrative support to 2 Directors
• Handle general administrative duties including filing, data entry, and document management
• Assist in arranging meetings, appointments, and internal events
• Prepare meeting agendas, minutes, invites and meeting updates
• Support logistics coordination for meetings, training sessions, and company activities
• Prepare and maintain reports, correspondence, and presentation materials
• Assist with onboarding and offboarding administrative processes
• Liaise with internal stakeholders and external vendors on administrative matters

2. Billing & Procurement Support (10% of the time - backup support role)

• Assist in the preparation, checking, and verification of customer billing and invoices
• Track billing status and follow up on outstanding invoices with internal teams
• Coordinate with finance and operations teams to resolve billing discrepancies
• Coordinate office facilities, meeting rooms, and office supplies
• Assist with purchase requisitions, invoice submissions, and expense tracking
• Support basic budget tracking and administrative cost monitoring where required

Requirements

• Diploma in Business Administration, Management Studies or Finance Management
• At least 2 years of administrative experience
• Good command of written and oral communication skills
• Good organization and time management skills.
• Proficient in MS Office
• Able to work independently

Please submit your resume in MS Word format to [email protected]

Please remember to include your

1) Current salary & Expected salary
2) Notice period

UNITED PERSONNEL SERVICES
21 Bukit Batok Crescent,
WCEGA Tower, #02-75
Singapore 658065
www.united-personnel.com
EA Licence No.: 05C5278

(We regret that only shortlisted candidates would be notified)