Document Controller - Oil & Gas EPC

Job Summary

Reporting to the Document Management Lead, you will support project teams by managing documentation control and application support. You will maintain, update, and troubleshoot internal document management systems to ensure accurate and timely document handling.

Responsibilities

• Develop and implement Corporate Project or Technical Standards and Procedures for Document and Information Management.
• Customize Corporate and Project Document Management Systems (e.g., ProArc) to meet operational needs.
• Set up Document Management Environments for corporate and project levels.
• Administer Document Management System (DMS) user accounts and access rights.
• Troubleshoot issues within the Document Management System to ensure smooth operation.
• Manage Corporate and Project Documents, ensuring accuracy and compliance with standards.
• Report on Document Status and Project Progress to relevant stakeholders.
• Generate Project Handover Documents and Dossiers for project completion.
• Collaborate closely with various teams and headquarters on documentation processes and program updates.
• Liaise with project teams, engineers, and stakeholders to verify document requirements are met.
• Assist Project and Engineering teams in verifying document identification points such as document numbers, revision numbers, and page numbers.
• Identify and correct errors in document identification points to maintain document integrity.
• Perform quality checks on incoming and outgoing documents to ensure compliance with required standards.
• Upload and download documents from the Document Management System as needed.
• Monitor document submission deadlines and coordinate submissions with project teams.
• Manage document submissions to external and internal teams, including clients.
• Generate and distribute document control reports, including status updates, to project teams.
• Execute other ad-hoc activities as directed by Corporate or Project Management.

Preferred competencies and qualifications

• Tertiary education preferably in business administration or related fields.
• Minimum 5 to 7 years of document control or management experience in the oil & gas industry, preferably with offshore EPCI(O) and/or FPSO/FSO projects.
• Experience setting up or using Electronic Document Management Systems (EDMS), such as ProArc, is advantageous.
• Experience working with databases is an added advantage.
• Proficiency in MS Office applications.
• Ability to work independently with strong organizational skills.
• Detail-oriented with a focus on structure and process adherence.