Engineering Administrator (Hotel)

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Yellow Pot, Anouska's (Duxton Reserve)

· Shikar, Cultivate Cafe, Isabel Bar, Officers’ Mess Polo Bar (Maxwell Reserve)

· The Whiskey Library & Jazz Club, Sharab aur Kebab (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

The Engineering Administrator supports the hotel’s Engineering Department by providing administrative, coordination, and documentation support to ensure efficient maintenance operations, compliance, and effective communication. The role acts as a liaison between engineering, operations, suppliers, and management.

Key Responsibilities:

Administrative Support

- Provide day-to-day administrative support to the Engineering Manager and engineering team.

- Prepare, maintain, and control engineering documents, logs, reports, and records.

- Manage correspondence, filing systems, and departmental documentation.

- Maintenance Coordination

- Log, track, and follow up on maintenance requests and work orders using the hotel’s maintenance management system.

- Coordinate preventive maintenance schedules and ensure timely completion.

- Monitor service requests from guest rooms, public areas, and back-of-house.

Procurement & Inventory

- Prepare purchase requisitions, purchase orders, and track approvals in line with company policies.

- Maintain records of spare parts, tools, and consumables inventory.

- Coordinate with suppliers and contractors regarding quotations, deliveries, and service schedules.

- Compliance & Reporting

- Maintain statutory records related to safety, fire systems, elevators, boilers, chillers, and other engineering assets.

- Assist in preparing reports for audits, inspections, and management reviews.

- Ensure documentation is up to date for licenses, permits, warranties, and contracts.

Communication & Coordination

- Coordinate with Front Office, Housekeeping, and other departments on maintenance-related issues.

- Schedule meetings, prepare agendas, and record minutes for the engineering department.

- Assist in tracking contractor work, service agreements, and maintenance contracts.
- Any other duties/tasks as requested by management.