Executive Administration Coordinator

About the Role

The Executive Administration Coordinator provides essentialoperational and administrative support to the Executive Office, ensuring thesmooth day-to-day running of a fast-paced disputes practice.

Working closely with the Executive Business Partner, youwill coordinate the administrative, logistical and organisational matters thatenable the Executive Office to operate efficiently and seamlessly.

What You'll Own

• Coordinate diaries, meetings, travel, logistics and executive schedules.
• Prepare documents, meeting materials, correspondence and administrative records to a consistently high standard.
• Support billing, expense claims, reimbursements and other financial administration.
• Maintain organised electronic and physical filing systems, ensuring accuracy and confidentiality.
• Coordinate internal meetings, action trackers, events and executive projects.
• Use AI and technology to improve efficiency and streamline administrative processes.
• Provide reliable administrative support across a variety of confidential matters and ad hoc projects.

What We're Looking For

The ideal candidate:

• is highly organised and meticulous
• takes pride in producing accurate, high-quality work
• manages multiple priorities calmly and efficiently
• is proactive, dependable and resourceful
• communicates professionally and works well with people at all levels
• embraces technology and AI to improve the way they work

Experience & Qualifications

• At least 3 years' experience in an executive administration, legal secretary or executive support role, preferably within legal or professional services.
• Excellent organisational and communication skills.
• Strong proficiency in Microsoft Office and confidence using AI tools such as ChatGPT, Copilot or similar.
• Experience with legal practice management systems is an advantage.