Executive Administrative Coordinator

Salary: From $3,600/month | 100% Remote | Flexible Schedule

Focus: Providing administrative support to management, coordinating projects, and handling communications.

About the Role
Are you the person executives trust to keep their world in order? We are a high-growth mobile app development/optimization company looking for an Executive Administrative Coordinator to serve as the right hand to our management team.

This is not your average admin role. You won't just manage calendars—you will be a strategic partner who coordinates cross-functional projects, filters critical information, and ensures our leadership team can focus on scaling the business. If you are a proactive problem-solver who thrives on anticipating needs and managing communications with finesse, this is your opportunity to make a tangible impact in a fast-paced tech environment.

Your Responsibilities

• Executive Support: Provide comprehensive administrative support to senior management, including calendar management, travel arrangements, and expense reporting across multiple time zones.

• Project Coordination: Track key company-wide initiatives, monitor milestone progress, and follow up with department leads to ensure deadlines are met.

• Communications Management: Act as the gatekeeper for internal and external communications—drafting emails, preparing presentations, and fielding inquiries on behalf of leadership.

• Meeting Facilitation: Schedule, prepare agendas for, and document minutes during executive meetings, board reviews, and all-hands sessions.

• Stakeholder Liaison: Serve as the bridge between management and other teams (Product, Engineering, Design, Sales) to ensure alignment on strategic priorities.

• Confidentiality & Discretion: Handle sensitive company and personnel information with the utmost professionalism and integrity.

We're Looking For Someone Who Is

• Exceptionally Organized: You have a system for everything and can juggle competing priorities without dropping the ball.

• A Proactive Communicator: You don't wait to be asked—you anticipate what leadership needs and act on it, with impeccable written and verbal English skills.

• Tech-Savvy & Adaptable: You are highly proficient in Google Workspace and Microsoft Office, and can quickly pick up new project management tools (e.g., Asana, Jira, Notion) and communication platforms (Slack, Zoom).

• Executive-Ready: You have previous experience supporting senior leaders (ideally in a tech or startup environment) and are comfortable interacting with external partners, investors, or clients.

• Calm Under Pressure: You maintain composure in a fast-moving environment and find solutions, not excuses.

• Detail-Obsessed & Discreet: You never miss a detail and understand the importance of confidentiality at the highest level.
  

Why Join Us?

• 🌍 Fully Remote Environment – Work from anywhere with a reliable internet connection.

• ⏰ Flexible Work Arrangement – We value outcomes over hours; manage your schedule where it suits you best.

• 💰 Competitive Base Salary – Starting at $3,600/month, with room to grow as you prove your impact.

• 🚀 High-Level Exposure – Work directly with founders and senior leadership, gaining invaluable insight into scaling a mobile app business.

• 🤝 Supportive Culture – Join a collaborative, growth-minded team that values your contribution.

• 📚 Training & Development – We invest in your growth, providing resources to sharpen your executive coordination skills.