Executive (Asian Languages & Cultures Department) [NIE]

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable candidates to join the Asian Languages and Cultures department as an Executive. This is a 3-year contract position.

Responsibilities

• Provide administrative support for academic programmes, visiting scholars, and research projects, including recruitment, documentation, claims processing, and compliance matters.

• Process and monitor Purchase Requisitions (PRs) and Purchase Orders (POs), including vendor creation and procurement support through institutional systems.

• Verify and process staff and faculty claims, ensuring timely reimbursement and compliance with financial policies.

• Support budgeting, forecasting, and financial reporting, including expenditure monitoring, record maintenance, audits, and half-yearly/year-end reporting.

• Monitor operating budgets and funds, maintain vote control registers, and liaise with stakeholders on fund utilization.

• Coordinate operational and administrative support for meetings, events, orientations, and seminars, including logistics, catering, and documentation.

• Manage incoming and outgoing mail and courier services, ensuring accurate tracking and record-keeping.

• Support school safety, risk management, compliance activities, travel administration, and safety reporting.

• Liaise with faculty members, administrative units, and external stakeholders to ensure smooth day-to-day operations.

• Handle matters relating to MAS funds, Ngee Ann examination administration, Content Upgrading initiatives, and NIE Innovation Grants.

• Perform any other duties as assigned.

Requirements

• A Polytechnic Diploma in Accounting, Finance, Business or related field.

• Preferably at least 1 to 3 years of work experience in IHLs or similar settings.

• Experience in finance such as budgeting and claims will be an advantage.

• Experience using Ariba or SAP will be preferred.

• Organized, meticulous in handling data and a service-oriented mind-set.

• A positive attitude and willingness to learn and adapt, with problem-solving skills.

• An effective team player with the ability to work independently.

• Ability to prioritize and plan work activities in an organized manner, able to multi-task, track and deliver assignments on schedule.

• Proficient in Microsoft Office applications.

• Perform other duties as assigned.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus. This is subject to the availability of seats.