Executive Assistant

Job Summary:

The Office Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role includes a variety of tasks such as managing correspondence, scheduling meetings, supporting bookkeeping, and assisting with various administrative projects.

Key Responsibilities:

• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet visitors and provide assistance as needed.
• Coordinate and schedule meetings, calendar invites, and Zoom calls across time zones.
• Schedule and coordinate appointments and travel arrangements.
• Support accounting and bookkeeping by updating and maintaining files in a filing system, both online and offline.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Provide general support to visitors and staff.
• Manage office budget, including petty cash and office expenses.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Provide other administrative support and assistance as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Qualifications:

• Bachelor degree or equivalent; additional qualifications in communications or administration are a plus
• Proven experience as an Office Assistant, Administrative Assistant, or in another relevant administrative role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.

LOCATION: Singapore

Interested candidates please send CV to [email protected]

Job Type: Full-time

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Work Location: Hybrid remote in Singapore 049483