Executive Assistant

The Executive Assistant to the Shareholder’s Office is responsible for ensuring the smooth operation of the office by managing scheduling, communications, and key priorities while proactively tracking deadlines, action items, and deliverables. The ideal candidate should have experience in management consulting, investment banking, or private equity, and possess exceptional organizational, analytical, and communication skills. You thrive in a fast-paced environment, can handle multiple priorities, and are comfortable working with senior executives and stakeholders.

Key Responsibilities
Executive Support & Calendar Management

• Manage the Shareholder's Office calendar, scheduling meetings, prioritizing engagements, and ensuring optimal time management.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare agendas, briefing materials, and presentations for meetings.
• Act as a gatekeeper, screening calls and managing email correspondence on behalf of the Shareholder’s Office.

Task & Deadline Management

• Track and follow up on action items, deadlines, and key deliverables across multiple work streams, ensuring timely execution.
• Maintain a structured system for monitoring commitments, sending reminders, and escalating issues when necessary.
• Liaise with internal teams and external partners to ensure alignment on priorities.

Project Coordination & Execution

• Work closely with department heads and leadership teams to ensure execution of directives from the Shareholder’s Office.
• Support investor relations, board meeting preparations, and corporate communications.

Vendor & Stakeholder Payment Processing

• Process invoices and coordinate timely payments to vendors and stakeholders with Finance Department.
• Verify accuracy of billing details and resolve discrepancies.
• Process company credit card submission to Finance Department.

Confidentiality & Communication Management

• Draft and review key communications, reports, and presentations for the Shareholder’s Office.
• Manage sensitive information with utmost discretion and confidentiality.
• Act as a liaison between the Shareholder’s Office and senior stakeholders, ensuring clear and professional communication.

Health & Wellness Coordination

• Schedule and coordinate doctor’s appointments with hospitals in Bangkok, Singapore, and London.
• Book wellness services such as massage, physiotherapy, chiropractor sessions, nail care, and hair appointments.

Lifestyle & Household Management

• Arrange meal deliveries according to preferences.
• Process and manage household orders including drinking water and supplements.
• Handle other ad hoc tasks as required.