Executive Assistant

Company Overview

Sp-ACEFINX is an authorised representative of AIA Singapore Pte Ltd, committed to revolutionizing financial security and enabling clients to live confidently on diversified financial portfolios.

Job Summary

Serve as a strategic Executive Assistant & Operations Lead supporting the Executive Director by managing diverse operational functions, driving excellence, and ensuring seamless execution across multiple business areas.

Responsibilities

1. -Develop and deliver high-quality board presentations and proposals that support strategic decision-making
2. -Coordinate and manage regional client events and leadership appointments to enhance stakeholder engagement
3. -Plan and execute travel arrangements ensuring efficiency and compliance with company policies
4. -Oversee internal office controls to maintain operational effectiveness and compliance with regulatory requirements
5. -Administer recruitment processes including managing candidate pipelines and coordinating interviews to support talent acquisition
6. -Facilitate training administration to ensure staff development and compliance with organizational standards
7. -Monitor and enforce compliance controls to meet legal and corporate governance standards
8. -Conduct and coordinate interviews with candidates, ensuring a professional and effective selection process
9. -Manage client retention initiatives and lead generation activities to support business growth and client satisfaction

Required competencies and certifications

• -Advanced proficiency in Microsoft Office 365 applications (PowerPoint, Excel, Word, Teams) to produce professional documents and presentations
• -Working knowledge of MOM e-Services, IRAS myTax Portal, and ACRA Bizfile+ for compliance and administrative tasks
• -Exceptional organizational skills to prioritize and manage multiple competing tasks without errors
• -High level of discretion and integrity in handling confidential information
• -Strong written and verbal communication skills in English; Mandarin proficiency is a plus for client-facing interactions
• -Proactive self-starter with the ability to anticipate needs and act independently
• -High emotional intelligence and poise in interactions with senior stakeholders and clients
• -Diploma or Degree in Business Administration, Management, or related field
• -Minimum 3 years of progressive office administration experience with exposure to at least 3–4 functional areas such as compliance, HR administration, business development support, and events

Preferred competencies and qualifications

• Relevant professional certifications in administration or related fields are advantageous