EXECUTIVE ASSISTANT

Company Overview

Mencast Holdings Ltd. and its subsidiaries (“Mencast” or the “Group”) are a leading regional provider of integrated Engineering and Maintenance, Repair and Overhaul (“MRO”) solutions. Founded in 1981, Mencast has established a strong reputation in the manufacture and repair of marine propellers and sterngear equipment. Building upon these core competencies, the Group has strategically diversified into high-growth sectors such as waste remediation, recycling, and value-added manufacturing.

Job Summary

Provide comprehensive secretarial and administrative support to the CEO, managing communications, scheduling, and stakeholder engagement to enhance executive productivity and uphold the organization’s professional image.

Responsibilities

• Manage the CEO’s electronic diary by scheduling, prioritizing, and coordinating appointments, meetings, and travel/hotel/Visa arrangements to optimize time and productivity.
• Serve as the primary liaison between the CEO and internal/external stakeholders by screening calls, handling enquiries, and negotiating with professionals on confidential and sensitive matters.
• Prepare, organize, and distribute meeting agendas and presentation materials to ensure effective and timely communication during executive meetings.
• Record, draft, and distribute accurate minutes and correspondence on behalf of the CEO to maintain clear documentation and follow-up actions.
• Welcome and advise visitors, representing the organization professionally and fostering positive relationships.
• Handle incoming and outgoing communications including mails, and electronic correspondence to support seamless executive operations.
• Provide strategic support to the CEO in managing collaborations with business partners, driving initiatives in emerging technologies, R&D innovation, and project execution, while contributing to the expansion of business development and marketing opportunities. Assist in coordinating and liaising with China-based partners, clients, and suppliers to ensure seamless business operations.
• Maintain confidentiality and demonstrate high integrity in managing sensitive information and executive affairs.
• Proactively identify and implement improvements in administrative processes to support the CEO’s strategic priorities.
• Undertake additional duties as assigned by the CEO and/or Corporate HR & Admin to support organizational goals.

Required competencies and certifications

• Diploma or bachelor's degree in business administration, Secretarial Studies, or a related field.
• Minimum 2 years of experience in a similar executive support role. Fresh graduates are also encouraged to apply.
• Proficient in Microsoft Office applications and other business AI tools.
• Strong command of spoken and written English/Chinese to communicate effectively across diverse stakeholders/business partners.
• Demonstrated ability to multitask, plan, and prioritize workload to meet deadlines independently
• High reliability and integrity in handling confidential information.

Preferred competencies and qualifications

• Strong organizational and coordination skills with attention to detail.
• Excellent communication and interpersonal abilities for liaising withinternal and external stakeholders.
• Ability to manage multiple priorities and adapt to fast-paced environments.