Executive Assistant for an investment firm (based in town)

• Around 3 to 7 years of experience in a secretarial, administrative, or executive support role.
• Added industry exposure gained in asset management/ financial service/ professional service firms will be useful, but this is not a must
• Open to working in a boutique and lean office set up (of around 15 staff)

Our client is a renowned investment company that specialise primarily in the maritime and logistics sectors. The co is based in town (around 10 min walk from the nearest MRT station in Tanjong Pagar).

We are seeking a highly organized, detail-oriented and discreet individual to provide seamless executive support within the Chairman's Office. Working closely with and under the direction of the Personal Assistant to the Chairman, you will play a key role in ensuring the smooth day-to-day operations of the office — managing schedules, communications, travel logistics, and confidential matters with professionalism and precision.

Key Responsibilities:

• Support the Personal Assistant in managing the Chairman’s calendar, coordinating meetings, and scheduling appointments across multiple time zones.
• Draft, format, and proofread correspondence, reports and presentations as directed by the Personal Assistant.
• Provide general secretarial support including document reproduction, scanning, and printing.
• Maintain and organize both physical and digital filing systems, ensuring documents are properly archived and easily retrievable.
• Handle all matters relating to the Chairman and his family with strict confidentiality and professional discretion.
• Assist to arrange comprehensive travel for the Chairman and his family, including flights, accommodation, visa applications, ground transport, and detailed itineraries.
• Coordinate travel schedules and logistics for staff and guests as required.
• Process expense claims and reimbursements in a timely and accurate manner.
• Assist the Personal Assistant with ad hoc operational tasks and projects as needed.
• Act as backup to the Receptionist during periods of leave, absence, or high traffic.
• Greet and attend to guests and visitors professionally, ensuring a positive first impression of the office.
• Manage incoming calls, take message accurately, and route enquiries to the appropriate parities.
• Received and log incoming mail, courier deliveries, and packages.
• Undertake any other duties as assigned by the PA or senior management from time to time.

Job Requirements:

• Diploma qualified with around 3 to 7 years of experience in a secretarial, administrative, or executive support role.
• Added industry exposure gained in asset management/ financial service/ professional service firms will be useful, but this is not a must
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills, with the ability to multi-task and prioritise effectively in a fast-paced environment
• High level of accuracy in work, particularly in correspondence and document preparation
• Proven ability to handle confidential information with integrity and professionalism
• Able to work independently with minimal supervision, anticipate needs, and adapt to changing priorities and deadlines
• Open to working in a boutique and lean office set up (of around 15 staff)
• Open to working outside normal hours when required
• Proactive with a positive attitude
• Open to being on standby and doing overtime work at times based on business and operational needs.

To apply, pl send your cv in word doc to [email protected] . Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 5 June 2026