Executive Assistant (IT Sector)

Job Scope:

Executive & Strategic Support

• Serve as a trusted partner to senior executives (e.g., CEO, Founders, or C-suite)
• Proactively manage complex calendars, optimizing strategic priorities, decision-making flow, and productivity
• Anticipate executive needs and provide forward-thinking solutions
• Support board-level and investor engagements, including materials, logistics, and follow-ups

Operational Excellence & Project Management

• Drive cross-functional coordination across product, engineering, commercial, and operations teams
• Prepare executive dashboards, reports, and insights to support decision-making
• Ensure alignment across teams and maintain execution discipline on key priorities

Communication& Stakeholder Management

• Act as a central communication hub between executives and internal/external stakeholders
• Interface with investors, clients, partners, and board members
• Draft high-quality communications, presentations, and executive briefs
• Maintain professionalism and discretion when handling sensitive/confidential information

Meetings, Travel & Events Management

• Manage end-to-end executive meetings: agenda setting, materials, minutes, and follow-ups
• Coordinate international travel logistics with seamless precision
• Support leadership in industry events, conferences, and speaking engagements

Requirements:

• 5+ year experience as an Executive Assistant, Chief of Staff support, or similar role in high-growth or MNC environments
• Proven experience supporting senior executives or leadership teams
• Strong project management and organizational skills
• Exceptional written and verbal communication skills (English)
• Advanced proficiency in Microsoft Office and collaboration tools
• Experience in AI, SaaS, startups, consulting, or tech environments
• Familiarity with productivity and AI tools (e.g., Microsoft Copilot, Notion, Slack, Asana)
• Exposure to investor relations or board-level coordination

EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411