Executive Assistant to Director

Company Overview

MAC Shipping Pte. Ltd. is a sustainable biofuel supply chain company established in 2021. It integrates processing, production, trade, warehousing, and transportation, focusing on green energy and chemical tanker operations with cargoes including biofuels, clean fuels, and chemical products.

Job Summary

Support the Director by managing daily administrative tasks, coordinating communications, preparing documents, and driving as needed to ensure smooth operations and effective task follow-up.

Responsibilities

• Manage the Director’s daily schedule, meetings, and travel arrangements to optimize time and productivity
• Prepare accurate documents, reports, correspondence, and meeting minutes to support decision-making
• Coordinate internal and external communications and track task completion to ensure timely follow-up
• Drive the Director safely and punctually when required, maintaining a valid Singapore driving license
• Execute ad-hoc duties assigned by the Director to support operational needs

Required competencies and certifications (optional)

• Valid Singapore driving license

Preferred competencies and qualifications

• Degree in Business, Administration, or related field to support administrative functions
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) to produce professional documents and presentations
• Good command of English and Chinese to facilitate effective bilingual communication
• Ability to work meticulously, responsibly, proactively, and under pressure to maintain high-quality support