Executive Assistant X 2 (5 days, near MRT, Up to S$6k monthly)

Our client, an established European MNC is looking for an Executive Assistant who strives in a fast-paced and collaborative environment with an exceptional team spirit.

• 2 new headcounts with an established MNC that is still expanding
• 5-day work, Central West location, walking distance from MRT
• 1 year contract convertible to perm, with competitive bonuses and welfare benefits.

The Executive Assistant is expected to provide high-level administrative support to the assigned Senior Vice-Presidents and Vice-Presidents by effectively and efficiently handling and managing all administrative matters of and for the leadership, allowing them to focus on their main responsibility of driving the business.

Responsibilities

• Manage daily calendars for 2-3 Senior VP and VP for meetings and reviews.
• Ensure seamless travel and administrative arrangements for SVP and VP, guests, and commercial team such as visa applications, booking flights, cars, and hotel or restaurant reservations.
• Coordinate logistics and materials for internal and external meetings, e.g. scheduling conference rooms, meeting materials, travel arrangements, set-up equipment, food & refreshment, etc.
• Responsible for all aspects of administration including (but not limited to) travel itineraries/agendas, expense reports, vendors’ payment tracking, PowerPoint slides presentation
• Minutes taking and handling sensitive information in a confidential manner
• Contribute to team effort by accomplishing related results as needed, or any other ad hoc duties/ projects when assigned

Requirements

• Diploma in Business Administration or equivalent
• Minimum 3 years of similar executive assistance experience in large corporate settings with the tenacity and vision to ‘make things work’ while juggling busy schedules, meetings, and event arrangements.
• IT Savvy, proficient in MS Office - Words, Excel and PowerPoint.
• Possessing excellent interpersonal and communication skills in both written and spoken business-level English and Chinese, enabling effective communication with Mandarin speaking external guests and internal stakeholders.
• Proactive, meticulous, and organized with the ability to handle confidential information with discretion.
• Strong multitasking ability to execute assigned tasks in a fast-paced, dynamic environment.

NOTE: The selection process involves careful consideration, only shortlisted candidates will be contacted. We extend our gratitude to all applicants for their interest and effort in applying.

Principal Consultant: Amber Chen | Registration Number: R22108633 | EA License Number: R1110404