Executive Management Assistant

Munich Re is one of the world’s leading providers of reinsurance, primary insurance, and insurance-related risk solutions.

Across Asia Pacific, the Middle East, and Africa, we operate life and health, non-life reinsurance, and primary insurance businesses, providing global career development opportunities to more than 2,000 employees across 20 locations.

Established in 1975, our Singapore office supports our growth in Singapore and serves as a regional hub and centre of excellence for Asia Pacific, the Middle East, and Africa.

An opportunity exists for a high-performing Executive Assistant to join our Executive Assistant Pool within the Non-Life Division. You will provide advanced administrative support to regional senior leaders based in Singapore. If you thrive in a fast-paced and collaborative environment, we look forward to hearing from you.

Your Responsibilities

• Collaborate with members of the Executive Assistant pool to provide comprehensive administrative support for day-to-day operations
• Manage executive calendars, including scheduling meetings, conferences, teleconferences, and travel arrangements (including visa applications and renewals)
• Support executives by reviewing and prioritising correspondence, drafting communications, and preparing documents
• Manage complex diaries across multiple time zones and prioritise competing demands effectively
• Build and maintain strong working relationships with internal and external stakeholders to ensure smooth coordination
• Plan and organise onsite and offsite meetings and events for clients, employees, and stakeholders, including managing programmes, venues, invitations, budgets, and catering logistics

Your Profile

• At least 8 years of relevant Executive Assistant experience in a large MNC, supporting multiple senior leaders

• Professional, self-motivated, and committed to delivering high-quality work, with a high level of diligence and integrity
• Strong organisational and time management skills, with the ability to manage multiple priorities across time zones
• Positive, proactive, and collaborative mindset; resourceful and able to work independently
• Excellent written and verbal communication skills, with strong reporting and presentation capabilities
• Strong problem-solving skills, with the ability to proactively resolve administrative challenges for senior leaders
• Advanced PowerPoint skills and proficiency in creating and managing SharePoint sites
• Experience with, or openness to leveraging AI-enabled tools (e.g., Microsoft Copilot or similar) to improve productivity, streamline administrative tasks, and enhance ways of working