Executive / Personal Assistant (C-Suite / 5D)

Our client is a leading real estate agency in Singapore with a strong network of property professionals. Backed by an established brand and industry expertise, they specialise in comprehensive property services and advisory; committed to operational excellence and strong service support to provide high-quality services to clients island-wide.

Responsibilities:

• Serve as the primary point of contact between the CEO and internal / external stakeholders, including staff, leaders, agents, clients, and partners
• Manage and coordinate the CEO's calendar, including scheduling meetings, appointments, and commitments
• Maintain an organised and up-to-date calendar, ensuring smooth coordination of internal and external meetings
• Proactively plan and send meeting / calendar invitations for C-suite and senior management meetings
• Manage CEO's contacts database, emails, and correspondence
• Prepare presentation materials, reports, and supporting documents as required
• Organise logistics for meetings, events, and briefings, including facilities, refreshments, minute taking and attendance tracking
• Maintain systematic filing systems and ensure proper documentation control
• Handle expense claims and basic finance-related administrative tasks
• Arrange travel, transport, and accommodation bookings for the CEO when necessary
• Attend meetings, briefings, and training sessions as required
• Track and follow up on action items arising from meetings

Requirements:

• Minimum Diploma in any discipline, including Communications and Business Administration
• At least 1 to 2 years of experience supporting senior management / C-Suite level executives
• Strong communication and coordination skills, with high levels of discretion, confidentiality and professionalism
• Good organizational and time management ability with strong attention to detail
• Proficiency in Microsoft 365 applications will be an added advantage

How to Apply:

Qualified or interested candidates, please submit your updated resume by using the 'Apply Now' Button
We regret to inform that only shortlisted candidates would be notified.

Foong Sue Lee (Sophia)

Registration Number: R24119357
EA License Number: 18C9027