Executive Personal Assistant/ Personal Assistant

A global organization is seeking Executive Personal Assistant. We welcome seasoned or progressive experience individual who is resourceful and savvy with office technologies to apply. Our vacancy offers the opportunity to work in a fast-paced, dynamic,newly renovated environment (5mins walk from MRT station, surrounded by excellent heart lander food); working closely with senior leadership,supporting strategic priorities, managing key stakeholder engagements, and ensuring smooth coordination across regional teams and business functions.

Key Responsibilities

• Calendar & Schedule Management: Manage complex diaries, resolving scheduling conflicts and arranging meetings across multiple locations.
• Communications & Gatekeeping: Serve as the primary point of contact by screening appointments, and drafting correspondence on the executive's behalf.
• Travel & Logistics: Organize detailed travel itineraries, flights, and accommodations.
• Meeting Preparation: Compile briefing materials, create presentation decks (e.g., PowerPoint), attend meetings to take minutes and track action items.
• Reporting & Administration: Process expense reports, manage files, and handle ad-hoc projects or research.

Essential Skills

• Discretion: Ability to manage sensitive and confidential corporate or personal information.
• Organization: Exceptional time management and the ability to multitask in a fast-paced environment.
• Communication: Bilingual in English and Mandarin. Clarity in written and verbal communication skills
• Tech-Savviness: High proficiency in the Microsoft Office Suite, digital calendars, and virtual meeting platforms.

Requirements:

• Prior experience supporting senior executives for a minimum of 5years
• Strong communication, organizational, and stakeholder management skills
• Ability to work independently in a fast-paced environment
• High level of professionalism, discretion, and adaptability
• Fluent in Mandarin will be advantageous