Executive - PMO Analyst (Ref 26480)

Responsibilities

• Support the department in project tracking, workplan consolidation, risk/issue monitoring, and preparing updates for management review.

• Develop, maintain, and enhance dashboards for management reporting and decision support (projects, risks, budgets, asset lifecycle, audit status, etc.).

• Ensure consistent project and inventory reporting.

• Track security deviations, asset EoS/EoL, and compliance actions, alerting Leads/PMs on required follow‑ups.

• Provide management support to the OpTech Office in MDOTS IT documentation, inventory management, audit readiness, budgeting, and operational planning.

• Collate and maintain the central inventory of MDOTS and entity‑managed IT systems.

• Consolidate project progress trackers and updates across all OpTech teams.

• Serve as Secretariat for OpTech governance platforms including:

  • IOMT Governance Committee

  • IOT Governance Meetings

• Conduct sampling checks to validate alignment across multiple reports (e.g., patching, vulnerability scanning, CMDB, inventory lists).

• Facilitate audit preparations, clarifications, and submission of required documentation.

• Maintain departmental MS Teams Channels and SharePoint Online workspace, including policies, SOPs, organisation charts, media, templates and reference materials.

• Act as the Point‑of‑Contact for OpTech organisational chart updates and intranet content.

• Collate and monitor annual workplans and related budgets for department.

• Track MDOTS compliance reviews and consolidation requirements for OpTech submissions.

• Represent department in organisational duties or assignments (e.g., Fire Warden for designated office zones).

• Support logistics, documentation, and secretariat functions for meetings and committees.

Requirements

• Bachelor / Diploma in information technology, Computer Science or equivalent with minimum 5 years of relevant experience, preferably in Programme/Project Management, PMO, Work Planning, or Management Support.

• Past experience in IT asset management.

• Relevant knowledge on IT compliance and audit processes.

• Proficiency in Microsoft 365 productivity tools (MS Teams, SharePoint, Power BI, Excel).

• Experience developing executive dashboards, management reports, asset documentation, and maintaining departmental workspaces or microsites.

• Experience in Healthcare Operational Technology / Medical Devices is a plus.

Licence no: 12C6060