Executive Secretary

Looking for a detailed oriented and proactive secretary to provide comprehensive administrative support and ensure smooth day-to-day operations of the office.

1. Office Administration and Compliance
- Schedule and email management: oversee team schedules, leave records, and the main company inbox.
- Asset and Inventory Control: maintain fixed assets, IT coordination, office keys, and merchandise inventory.
- Documentation and compliance: keep the organization chart and bizSAFE records up to date.

2. Travel & Expense Management

-Travel logistics: arrange flights and hotel bookings for staff and visitors.

-Claims Processing: Management monthly expenses, travel claims, and yearly benefit requests.

3. Procurement, Events & Onboarding
- Procurement: Handle monthly office purchases, catering and staff celebrations.
- Event Coordination: Organize company events and social gatherings.
- Onboarding: Coordinate logistics and arrangements for new team members.