Executive Secretary

Key responsibilities include:

-         Support the planning, coordination,and execution of corporate marketing campaigns to enhance brand awareness,business growth, and market presence.

-         Develop, create, schedule, and manage corporate content on LinkedIn to strengthen brand visibility, engage target audiences, and maintain a consistent corporate identity.

-         Prepare, design, and coordinate marketing collateral and promotional materials for both digital platforms (e.g.social media, website, email marketing) and offline events, ensuring consistency with the company's branding guidelines.

-         Manage a portfolio of clients and provide the full spectrum of corporate secretarial services, including company incorporation, annual compliance filings, maintenance of statutory records,preparation of board and shareholders' resolutions, and advisory on statutory compliance requirements.

-         Liaise with clients, regulatory authorities, and internal stakeholders to ensure timely completion of corporate secretarial and compliance matters.

-         Monitor statutory deadlines and ensure clients remain compliant with applicable regulatory and filing requirements.

-         Assist in maintaining and enhancing the company's corporate image through effective marketing initiatives and professional client service.

-         Support ad hoc marketing, branding,and corporate secretarial projects and administrative duties as assigned.

Job description:

-         Support and assist with corporate marketing campaigns to improve brand visibility and expansion through marketing

-         Developed and managed LinkedIn content to strengthen corporate brand presence and audience engagement

-         Handle full spectrum of corporate secretarial work and handle a portfolio of clients

-         Designed marketing materials for both digital and on-ground use

-         Filing of financial statements in new XBRL format

-         E-filing of various transactions with ACRA which includes Annual Return, Return of Allotment, Appointment of Officers and etc.

-         E-stamping of transfer of shares with IRAS

-         Liaise with external parties such as external auditors, notary offices, etc

-         Attend to notarization and legalization of documents

-         Conduct customer due diligence process

-         Responsible for preparing AGM, EGM, directors/shareholders resolutions, relevant statutory forms and other related documents for ongoing corporate secretarial matters,the opening of bank accounts, change of bank signatories, etc.;

-         Working directly withclients to provide regulatory reminders and updates for their businesses

-         Assist in the incorporation of new companies, registration of Singapore Branches and other entities, ensuring compliance with the requirements of the Singapore Companies Act and the relevant laws;

-         Preparing necessary documents for liquidations,striking off etc.

-         5-days work week