Executive Secretary

Our client, an established organisation, is looking for an Executive Secretary professional to provide administrative and coordination support to senior stakeholders. This role sits within a fast-paced environment and involves a mix of operational, organisational, and stakeholder-facing responsibilities across the business.

Key Responsibilities:

• Provide day-to-day administrative support to senior stakeholders, including managing schedules, coordinating meetings, and handling correspondence.
• Assist with preparation of reports, summaries, and documentation to support internal and regional communications.
• Support internal processes such as documentation flow, approvals, and expense tracking in accordance with company guidelines.
• Coordinate travel and logistics arrangements, ensuring smooth execution of business activities and visits.
• Facilitate stakeholder engagements, meetings, and internal initiatives through effective coordination and follow-ups.
• Support office operations, including vendor coordination, logistics arrangements, and general administrative matters.
• Contribute to the planning and execution of internal events and business activities.
• Work closely with different teams to ensure alignment and provide support on ongoing projects and ad-hoc tasks.

Requirements:

• Degree or equivalent qualification.
• At least 3 years of experience in administrative, coordination, or executive support roles.
• Strong organisational and multitasking abilities, with attention to detail.
• Able to work independently while managing competing priorities in a dynamic setting.
• Good interpersonal and communication skills, with the ability to engage stakeholders effectively.
• Proficient in Microsoft Office applications; familiarity with corporate systems is an advantage.
• Positive, adaptable, and resourceful, with a willingness to support business needs as required.

How to Apply:

Submit your application by emailing a detailed copy of your updated Resume in MS Word Format to Teoh Yee Ling (EA Personnel Reg. No. R26162524, Achieve Career Consultant Pte Ltd EA License No.05C3451) by clicking the “Apply Now” or please submit your updated CV to [email protected].    

Please note:

• Only shortlisted candidates will be notified.
• All applications will be handled with strict confidentiality.