Facilities Administrator

Job Description: Facilities Administrator

• Serve at reception: answer calls, assist guests.
• Backup Receptionist.
• Conduct office inspections.
• Manage office partitions.
• Coordinate with IT on copier toner.
• Propose/manage facilities budget, liaise with landlords/vendors.
• Handle maintenance with Building Management/external vendors.
• Align manpower/space planning.
• Ensure safety, operational emergency systems.
• Handle media responses in crises.
• Attend required trainings.

Vendor & Employee/HR Management

• Supervise/evaluate office admin (cleaning, repairs, pest control, landscaping).
• Direct cleaning services.
• Organize events, manage corporate collaterals.
• Improve processes for compliance.
• Build stakeholder relationships.
• Assist with Visa/Certification Letters.
• Support ad hoc projects.

Corporate Apartment Management

• Oversee apartment handovers, welcome assistance, inventory checks, maintenance.
• Issue letters to Building Management Office.

Administration

• Manage P2P: raise PRs, POs, orders, verify deliveries/invoices, maintain e-filing.
• Handle POs for maintenance/office needs.
• Comply with Company policies and Code of Conduct.