F&B Admin Executive

Key Responsibilities

InterdepartmentalCoordination

• Serve as the primary administrative liaison between Culinary, Food & Beverage Operations, and other hotel departments
• Facilitate timely communication and operational coordination to support daily business needs
• Coordinate operational follow-ups and ensure information is properly disseminated to relevant stakeholders

AdministrativeSupport to DOFB & Executive Chef

• Manage calendars, appointments, and scheduling priorities for the Director of Food & Beverage and Executive Chef
• Coordinate meetings, leadership briefings, and departmental communications
• Prepare meeting agendas, minutes, and action plans
• Assist with scheduling platforms such as SharePoint
• Support rostering and workforce management systems
• Coordinate travel arrangements, reservations, and business itineraries where required
• Prepare correspondence, operational notices, reports, and presentations on behalf of department leadership
• Support ad hoc operational projects and assignments as directed by the Director of Food & Beverage or Executive Chef

Human Resources& Training Administration

• Support onboarding administration and documentation for new F&B and Culinary team members
• Maintain updated training records, certifications, attendance tracking, and leave documentation
• Coordinate training schedules and maintain departmental training matrices
• Assist with probation reviews, performance appraisal administration, and HR documentation follow-up
• Support recruitment coordination including interview scheduling and candidate communication

Operational& Brand Standards Support

• Assist leadership in tracking outlet audits and guest feedback trends
• Maintain records relating to brand standards compliance and quality assurance initiatives
• Support preparation for corporate audits, inspections, and ownership reviews
• Track maintenance requests and operational follow-ups across F&B outlets and kitchens
• Assist in ensuring operational readiness for promotions, seasonal campaigns, and special events

Requirement

• Previous experience in hospitality administration, culinary administration, or F&B operations preferred
• Strong organizational and administrative skills with exceptional attention to detail
• Proficiency in Microsoft Office applications and hospitality management systems
• Knowledge of food safety regulations, HACCP principles, and operational compliance standards
• Strong analytical and reporting capabilities
• Excellent communication and interpersonal skills
• Ability to multitask and manage priorities in a fast-paced hospitality environment
• Professional, proactive, and service-oriented mindset
• Ability to maintain confidentiality and professionalism at all times