Front Desk Receptionist & HR Admin

About Us
Global Financial Consultants is an established international wealth management firm based in Singapore. We support globally mobile and expatriate clients with cross border financial planning. Our firm manages approximately S$500 million in assets and has been operating since 2003.

We are seeking a professional and organised Front Desk Receptionist & HR Admin to support our day-to-day office operations and provide HR admin support.

Role Overview
This role focuses on front desk coordination, general office administration, and HR admin support.

Key Responsibilities

Office & Front Desk Coordination

• Welcome clients and visitors in a professional manner.
• Manage meeting room bookings and ensure reception and meeting areas are well maintained.
• Handle incoming mail and courier arrangements.
• Coordinate office supplies and vendor services as required.

Administrative Support

• Maintain organised digital and physical filing systems.
• Assist with document preparation, scanning, and data entry.
• Support invoice and purchase order coordination.

HR Admin Support

• Maintain staff benefits, leave records and update employee information.
• Assist with documentation for MOM Work Passes and government portal-related submissions (e.g. government-paid leave claims), ensuring compliance with eligibility and regulations.
• Assist in onboarding & offboarding processes.
• Perform other HR admin activities as required (e.g. course registration, staff engagement, etc).

Requirements

• Minimum Diploma & above.
• Minimum 1 to 2 years of experience in office administration/receptionist and HR admin roles.
• Positive attitude, meticulous and efficient.
• Strong organisational skills and attention to detail.
• Professional communication skills and client facing confidence.
• Proficiency in Microsoft Office.
• Ability to manage multiple tasks in a structured manner.

What We Offer

• Supportive team culture.
• Clear scope and defined responsibilities.
• Stable and established financial services environment.
• Exposure to international wealth management operations.

We regret to inform that only shortlisted candidates will be contacted.