General Admin Executive

Job Opening: General Admin Executive

Focus: HRM, Payroll & Basic Accounting

Company: SerdesWorks Pte Ltd
Location: 10, Ubi Crescent, Ubi Techpark, #05-73, Singapore 408564
Employment Type: Full-time
Working Hours: [e.g. Monday to Friday, 9:00 AM – 6:00 PM]

About the Role

We are looking for a responsible and detail-oriented General Admin Executive to support our daily office operations. The role will mainly cover human resource administration, payroll processing, basic accounting, and general office coordination.

This position is suitable for someone who is organized, reliable, and comfortable handling confidential employee and company information.

Key Responsibilities

HRM & Payroll

• Maintain employee records, employment contracts, leave records, attendance, and HR documents.
• Assist with onboarding and offboarding of employees.
• Prepare monthly payroll information, including salary, allowances, leave, claims, deductions, and statutory contributions.
• Coordinate with external payroll service providers, accountants, or government agencies when required.
• Support HR matters such as recruitment coordination, interview scheduling, employee documentation, and staff welfare.

Basic Accounting

• Assist with invoice preparation, payment tracking, and filing of accounting documents.
• Record basic expenses, receipts, claims, and vendor payments.
• Support monthly accounting closing by preparing simple reports and documents for the accountant.
• Maintain proper filing of financial records, purchase orders, quotations, and receipts.

General Administration

• Handle office administration duties, including filing, data entry, document control, and office supplies.
• Coordinate meetings, travel arrangements, courier services, and office maintenance matters.
• Support management with basic reports, forms, and administrative tasks.
• Ensure smooth daily office operations.

Requirements

• Diploma or equivalent qualification in Business Administration, HR, Accounting, or related field.
• Prior experience in admin, HR, payroll, or basic accounting will be an advantage.
• Basic knowledge of payroll, employment documentation, and accounting records.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and coordination skills.
• Able to work independently and maintain confidentiality.
• Careful, organized, and responsible.

Preferred Skills

• Experience with payroll software, HRM systems, or accounting software such as QuickBooks, or similar.
• Basic understanding of employment regulations and statutory contributions.
• Able to communicate in English and [Mandarin/Malay/etc., if required].