Head of Administration

Head of Administration

Key Responsibilities

• Manage administrative functions to ensure efficient and effective daily operations.
• Maintain documentation, records, and compliance requirements in accordance with SkillsFuture Singapore (SSG) regulations.
• Prepare meeting minutes for the monthly Board of Directors meetings.
• Provide clinical administrative support.
• Manage all alumni-related matters.
• Monitor and coordinate staff training.
• Respond to public enquiries, emails, and official correspondence.
• Provide administrative support to the Chief Executive Officer (CEO) and the Clinical & Academic Director.
• Oversee and coordinate the organisation's IT systems and functions.

Qualifications and Requirements

• A recognised bachelor's degree.
• Strong written and spoken English communication skills.
• Relevant experience in administrative or managerial roles will be an advantage.
• Available for immediate employment.
• Strong IT skills, including proficiency in Microsoft Word, Excel, PowerPoint, and AI-powered productivity tools.
• Counselling knowledge preferred.

Reporting Line

• Reports directly to the Chief Executive Officer (CEO).

Staff Benefits

ECTA offers a comprehensive benefits package in accordance with the Ministry of Manpower(MOM) guidelines, including:

• A 40-hour work week for 11months of the year and a 44-hour work week for one month each year.
• Medical reimbursement of up to $750 per annum.
• Group hospitalisation insurance.
• Personal accident insurance coverage.
• Sponsored professional development (selected ECTA courses)

Working Hours

8.30 a.m. to 5.45p.m.

Salary Range

Between $4,500 and $4,900, commensurate with qualifications and experience.