HR Admin Assistant

> Min requirement = relevant certifications from ITE / Polytechnics

> Proficiency in Microsoft office application like word, excel, & outlook

> some working experiences in civil engineering and construction sector

> good organisation and communication skill

> Positive and willing to learn

1. General Administration

• Management (Screening) of incoming calls – calls to GM & Directors to be screened
• Arrangement of courier service for all Departments administrative documents;
• Filing/scanning & copying of work (where requires)
• Inventory Management – Pantry and Office stationaries
• Maintaining / replenish of First Aid Kit;
• Updating and maintaining of telecommunication system – speed dial list / intercom list
• Maintaining corporate list of Motor Vehicle –
• Co-ordination with custodians for vehicle inspection (if any)
• Ensure proper insurance coverage
• Ensure VPC for big vehicle are properly renewed
• Support in application of RU plates / road tax waiver application

2. Time Management & Attendance System

• Maintaining Biometric Machine Records; - Monitoring workers home leave/home leave entitlement/no pay leave status & leave application in InfoTech HRM system
• Daily monitoring of attendance records
• Keeping track of employee’s attendance/absenteeism/working hours/overtime

3. SB Learning Centre & External Training

• Provide general administrative assistance on Training Plan/Registration and monitoring of worker’s mandatory courses expiry date.
• Support department heads on staff training needs and arrange necessary courses when required.

4. Human Resource Administration

• Preparation of Birthday Vouchers for all staff
• support HR Executive where assigned

5. Ad Hoc

• Assist in organizing company functions and events
• Verifying of HR Admin related invoices, raising of material requisition form (MRF)
• Ad-hoc projects/task assigned.