HR Admin Executive

Job Description

1. Manage the end-to-end recruitment process, including job postings, resume screening, interviews, and coordination with hiring managers.

2. Handle all staff onboarding / offboarding matters including staff orientation.

3. Administer all aspects of work pass management.

4. Maintain accuracy and confidentiality of the HR database.

5. Ensure proper documentation and filing of HR records.

6. Prepare and issue HR-related documents, such as contracts, letters, and policies.

7. Track and manage staff attendance records, ensuring accuracy and timely updates.

8. Address employees’ inquiries and feedback in a timely manner.

9. Assist with claims submission, government grants, insurance matters, and related processes.

10. Prepare and submit statutory reports and surveys required by regulatory bodies.

11. Support payroll processing, including document verification, data entry, and computation.

12. Assist in implementing HR initiatives and projects to enhance employee engagement.

13. Oversee daily office administration, including managing the main telephone line, visitor reception, and meeting room arrangements.

14. Monitor and optimize office resources, including stationery, pantry supplies, office maintenance, and equipment procurement.

15. Perform any other related duties as assigned.

Job Requirements

1. Candidate must possess at least Diploma in Human Resource Management or equivalent.

2. At least 2 years of working experience in the related field.

3. Sound knowledge of HR practices and employment regulations.

4. Proficient in both English and Chinese to communicate effectively with Chinese-speaking employees.

5. Strong administrative, organizational, and time management skills.

6. Excellent interpersonal and communication abilities.

7. Proactive, adaptable, solution-oriented mindset, detail-oriented with a high degree of accuracy.

8. Proficiency in HR systems; experience with Whyze is an advantage.

Working Hours

5-day work week (8.30am to 6.00pm)

Salary Package

$3000 to $3700 depending on skills and working experiences

Staff Welfare

Annual leave + Medical and wellness benefits + Staff purchase discount + Birthday voucher

Kindly provide your last/current drawn, expected salary and availability in your resume/CV