HR Administrator (Up to $4000 / Serangoon nth)

Company Overview

PeopleFirst is a HR consultancy focused on connecting people with their ideal employers and nurturing talent through tailored development programs. We support clients in aligning and enhancing their workforce’s skills, knowledge, and attitudes for lasting success.

Job Summary

We are seeking a proactive, organised, and detail-oriented HR Administrator to support our Client's growing organisation. This role is ideal for someone who enjoys handling a broad range of HR, administration, and corporate governance responsibilities while working closely with management.

Responsibilities

Human Resources

• Manage end-to-end HR functions including recruitment, onboarding, employee records maintenance, payroll coordination, leave administration, performance management, and HR policy implementation to ensure smooth HR operations.
• Maintain accurate employee personal files and update HR databases to support data integrity and accessibility.
• Provide timely HR advisory support to management and employees to facilitate informed decision-making and employee relations.
• Ensure compliance with employment legislation and company policies to mitigate risks and uphold standards.

Administration

• Oversee daily office administration to maintain efficient and smooth office operations.
• Coordinate administrative processes and maintain proper documentation to support organisational workflows.
• Liaise with internal and external stakeholders on administrative matters to ensure effective communication and collaboration.

Corporate Secretarial & Governance Support

• Schedule and coordinate Board and Committee meetings, managing logistics to ensure seamless execution.
• Prepare meeting materials and provide administrative support to facilitate effective governance meetings.
• Maintain and update governance manuals, policies, and related documentation to ensure current and accurate records.
• Coordinate preparation of annual corporate submissions, including Annual Report, Corporate Governance Report, and Governance Evaluation Checklist, to meet regulatory requirements.
• Support governance, compliance, and other corporate secretarial administrative functions as assigned to uphold corporate standards.

Preferred competencies and qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.
• Proven experience in HR and administration, preferably handling the full spectrum of HR functions.
• Experience supporting corporate governance or corporate secretarial functions is advantageous.
• Knowledge of finance or accounting processes is an added advantage.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Ability to handle confidential information with professionalism and integrity.