HR & Admin Assistant

Department: Human Resources & Administration

Reports To: Office Manager (HR & Admin)

Job Summary:

The HR & Admin Assistant plays a crucial role in supporting both human resources and administrative functions within the organization. This role involves handling various HR and administrative tasks, including receptionist duties, updating worker records, tracking daily attendance for staff and workers, and managing general office administration to ensure seamless daily operations.

Key Responsibilities:

1. HR Support:

• Worker Records: Keep worker records up-to-date and accurate (e.g., personal details, training records).
• Payroll Support: Assist with payroll processing by gathering attendance, overtime, and leave data.
• Uniform Management: Oversee the distribution of uniforms and maintain inventory.

2. Administrative Support:

• Reception Duties: Greet visitors, answer phone calls, manage mail and courier deliveries, and redirect them as needed.
• Office Management: Supervise daily office functions, including managing office supplies, maintaining equipment, and ensuring the overall organization of the office.
• Document Management: Organize and keep both physical and digital files orderly, ensuring records are current and easy to access.
• Data Entry: Perform general data entry tasks for both HR and administrative functions.
• Report Preparation: Assist with the preparation of HR and administrative reports for management.
• Filing & Documentation: Ensure proper organization and secure storage of employee files and company records.
• Additional Tasks: Complete other tasks assigned by the supervisor or manager.

Skills & Qualifications:

• Education: A certificate or diploma in Human Resources, Business Administration, or a related field is preferred.
• Experience: Prior experience in HR or office administration is advantageous.

Skills:

• Proficient in MS Office (Word, Excel, PowerPoint) and HR software (e.g., Attendance Management System).
• Strong communication and interpersonal skills.
• Capable of handling confidential information with discretion.
• Excellent organizational and time-management abilities.
• Detail-oriented with strong problem-solving skills.

Personal Attributes:

• Proactive and self-motivated.
• Strong team player with the ability to work independently.
• Flexible and adaptable to changing priorities.