HR AND ADMIN EXCUTIVE

ROLESAND RESPONSIBILITIES

HRAND ADMIN EXCUTIVE

·      Maintain QuickHR (Leave, WFH, Monthly attendance, leave cancellation & update new employee details)

·      Coordinating events (Office gatherings, Employee Birthdays, Office Trip)

·      Helping in recruitment process

·      Maintain employee records/ documents.

·      Handling local HR matters

·      Coordinate internship program (local)Maintain HR operational documents (E.g., Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreement & Contract of Employment, etc.)

·      Prepare ISO Documentation for Human Resource Department

·      Recruitment activities from screening, shortlisting, interviewing, selection, offering, preparation, and administering the signing of contracts.

·      Onboarding and offboarding process

·      Manage HR operations such as preparing and maintaining personal files and records of employees.

·      Manage holiday calendar and leave balance.

·      Maintaining and recording employee attendance

·      Support employee engagement activities in the company

·      Compliance with government divisions

·      Assist in any other task assigned.

·      Oversee daily HR operations of the HR department.

·      Assist Finance team on finance-related matters.

·      Assist IT Team on IT related matters. 

·      Assist in the preparation of regularly scheduled reports.

·      Develop and Maintain a Filing System for all office/confidential Documents

·      Make Travel Arrangements for Employees and Organize Travel arrangements

·      Book Conference Calls, Rooms, Taxis, Couriers, Hotels and etc.

·      Maintain Computer and Manual Filing Systems

·      Submit and Reconcile Expense Reports for Various Countries

·      Carry out administrative duties such as filing, typing, copying, binding, scanning & etc.

·      Handle sensitive information in a confidential manner.

·      Reply to email, telephone and face to face inquiries.

·      Develop administrative staff by providing information, educational opportunities and experimental growth.

·      Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed suppliers; placing orders forsupplies; verifying receipt of supplies.

·      Must be able to work independently and in teams,handle multiple tasks and able to work in a high standard in an environment where tight timelines/deadlines are normal course.

·      Assist in bookkeeping and payroll review employees monthly travel claims.

Requirements

·      Bachelor’s degree or diploma in Business Administration or a related field

·      1–3 years of experience in an administrative or office support role

·      Good communication skills in English (spoken and written)

·      Proficient in MS Office (Word, Excel, Outlook, PowerPoint)

·      Strong organizational and time-management skills

·      Ability to multitask and work independently

·      Attention to detail and a proactive working attitude