Payroll Processing

•       Process monthly payroll accurately and on time for all employees, including full-time, part-time, and contract staff.

•       Calculate salaries, overtime, allowances, deductions, and bonuses in accordance with employment contracts and company policy.

•       Manage CPF contributions and submit monthly CPF returns via CPF e-Submit on schedule.

•       Process statutory leave payouts including annual leave encashment, maternity, paternity, and childcare leave claims.

•       Prepare and issue pay slips to all employees each month.

•       Handle year-end IR8A and IRAS auto-inclusion submissions accurately and on time.

•       Process ad hoc payroll adjustments such as salary corrections, final settlements, and off-cycle payments.

•       Maintain and reconcile payroll records and reports each payroll cycle.

•       Support Work Pass applications, renewals, and cancellations (EP, S Pass, Work Permit) via MOM's EP Online portal.

•       Ensure payroll and HR practices comply with the Employment Act, MOM regulations, and company policies.

Employee Benefits Administration

•       Administer group insurance, medical benefits, and other employee benefit program.

•       Process medical claims, reimbursements, and insurance portal registrations for new and existing employees.

•       Manage annual leave, medical leave, and other staff entitlements in the HR system.

•       Handle employee queries related to payroll, benefits, leave balances, and CPF matters promptly and professionally.

HR Administration & Records Management

•       Maintain accurate and up-to-date employee records in the HR system and personnel files.

•       Prepare employment contracts, confirmation letters, increment letters, and other HR correspondence.

•       Support the onboarding and offboarding process — prepare offer letters, coordinate first-day logistics, and process leavers' final pay.

•       Manage leave administration and update attendance records as required.

•       Assist with the preparation of HR reports, headcount summaries, and management dashboards.

•       Support the HR Manager with ad hoc HR projects, audits, and process improvement initiatives.

Requirements

•       Diploma or Degree in Human Resource Management, Business Administration, or a related field.

•       Minimum 2–5 years of hands-on experience in payroll processing and HR administration in Singapore.

•       Strong working knowledge of Singapore employment legislation, CPF, IRAS submissions, MOM regulations, and the Employment Act.

•       Experience with HR and payroll software Justlogin

•       Proficiency in Microsoft Excel — able to prepare payroll summaries, reconciliation sheets, and HR reports.

•       Familiarity with Work Pass administration (EP, S Pass, Work Permit) via MOM portals is an advantage.

•       High level of accuracy, discretion, and confidentiality in handling sensitive employee information.

•       Strong organization skills with the ability to manage multiple deadlines simultaneously.

•       Good interpersonal and communication skills — able to liaise effectively with employees, management, and external vendors.

•       Ability to work independently and take initiative with minimal supervision.