HR Assistant

HR Assistant

Job Description

Security –

1.       Base Access

• Daily/Monthly clearance for Sembawang (Vendors/Subcon/Employees/Interview Candidates)
• Background check submission to PSD – New application / Renewal
• Tracking of clearance & background check with Govt personnel
• Coordinating with PSD & IAPF/BDSSU for badges making / appointment making / Formsendorsement
• Tracking of Wharves access - Submission for approval / application / renewal (PSD)
• Access – Coordination with Berth Officer from British Defence for Briefing
• Tracking of renewal list monthly

2.      Vehicle Access

• Submission of applications – Company / Lease / Personal vehicle
• Follow up of applications – New application / Renewal
• Tracking of expiry / renewal / new application
• Coordination with PSD and applicants for decal process

HR Related –

3.      Training & Development

• Tracking of course based on requirements of MOM/BCA or PWS
• Coordinating/Application/Submission of Course to Training Provider/BCA/MOM
• Sourcing for Course provider
• Tracking of certificates/licenses for P-Files
• Organizing and coordinating training sessions, including scheduling, venue booking, and logistics. 
• Developing, reviewing, and disseminating training materials, including manuals, presentations, and assessment tools. 
• Communicating with employees, trainers, and other stakeholders about training activities.

4.       Travel / Visitors

• Support PM on arranging schedules and meeting
• Supports on Travels arrangements, visa applications, bookings and other administrative requirements
• Arrangements of accommodations
• Arrangement of transportations

5.      HR Miscellaneous duties

• Assist in the recruitment process / Set up interviews and issue relevant correspondence
• Insurance processing / tracking
• Employees Medical check-up when required - Coordinating / Booking
• Leave updates/Tracking.
• Maintaining P-Files/ Filing / Scanning
• Tracking of employee evaluations/appraisals
• MOM Work Permit renewals, applications. Etc 

EXPERIENCE:

• Minimum 2 years of related experience - HR Administrative support & Business Support
• Strong organizational skills are essential for managing multiple tasks, schedules, and resources.
• Excellent communication skills are necessary for interacting with employees, trainers, and other stakeholders.
• Able to maintain confidentiality of sensitive information.
• Accuracy and attention to detail are crucial for maintaining accurate records and reports with minimal supervision.
• The flexibility and willingness to learn.

OTHER DETAILS:

• MON TO FRI - 5 Days work week
• 0730am - 0430pm
• SG & US PH Holiday entitlement
• Uniforms
• Transport
• Medical
• AWS
• Increment
• Insurance